Admissions Coordinator Jobs in Minneapolis, MN at Health Dimensions Consulting Inc

Title: Admissions Coordinator

Company: Health Dimensions Consulting Inc

Location: Minneapolis, MN

Duties and Responsibilities:

Reception/Clerical (30%):
Answer and screen incoming phone calls to determine purpose; route calls to the appropriate individual. Filter sometimes difficult phone calls and sales solicitation calls with diplomacy and tact. Provide information on a wide variety of questions and deliver appropriate and timely follow up of needs and concerns. Documents potential consulting client calls before referring them to the appropriate staff.
Greet visitors in a professional and welcoming manner; determine their need and direct to the appropriate individual.
Maintain reception area, conference rooms, copy rooms, and kitchen areas ensuring a professional, neat appearance at all times.
Make catering arrangements for HDG meetings both large and small.
Set up and clean up meeting rooms, including necessary food, AV and other supplies and materials.
Maintain HDG contact lists.
Order all office and kitchen supplies weekly or as needed, including kitchen and cold beverage/coffee inventory. Continually seek out new supply sources with better selection, service, and/or pricing. Keep refrigerators stocked with cold beverage selection.
Sort and deliver incoming mail and packages.
Coordinate UPS, USPS, FedEx, postage, and courier services as requested.
Distribute incoming electronic faxes to appropriate individual.
Maintain/monitor inventory of toner, drums, and other Xerox supplies.

Administrative (70%)
Provide administrative support to the respective department heads and staff.
Manage calendars, including coordinating internal and external meetings, conference calls, and webinars and prepare agendas, minutes, and other materials as needed.
Coordinate travel arrangements as requested.
Organize expense receipts and submit using HDG expense report software.
Prepare and track data, key performance indicators, and metrics as well as prepare reports, scorecards, and dashboards using Excel, Salesforce, etc.
Update Salesforce database with prospective, current, and former client information, including contact names, addresses, telephone numbers, email addresses, notes, activities, pertinent comments, etc.
Work collaboratively with research and analytics department, consultants, and document production specialists to organize and maintain electronic and other files for white papers, articles, presentations, industry research, etc.
Support consulting projects as needed in an administrative capacity.

Assist with project start-up tasks including creating and managing information requests, scheduling and creation of agendas for internal and external kick-off calls, creation of project contact lists, project milestones documents, and site visit agendas.
Complete due-diligence activities for non-billable projects.
Compile, sort, and submit cost reports.
Support consulting billing as necessary.

Prepare correspondence, documents, presentations, and reports while maintaining HDG branding.
Copy, collate, organize, and bind consulting and office projects to ensure accurate and professional-looking documents and materials; ship documents and materials to meet deadlines, as required.
Attend and provide meeting support for Sales Leadership Team (SLT) and Operations Leadership Team (OLT), as requested.
Provide other assistance as requested, which may include, but is not limited to, research, filing, downloading, and printing information.
Provide backup for the Office Manager / Executive Assistant and other administrative professionals if needed.
Provide back-up support to document production specialists.

Required Knowledge, Skills, Abilities, and Experience

Associate’s Degree in Business Administration, preferred, or the equivalent combination of education and experience.
3-5 years’ experience providing administrative support.
Travel and meeting planning experience a plus.
Administration experience in health care a plus.
Ability to develop and maintain positive working relationships with clients, employees, and contractors.
Proficiency in PC based applications such as MS Outlook, Word, Excel, and PowerPoint; ability to accurately type 50 wpm; knowledge of Salesforce database a plus.
Strong written communication skills with ability to respond to written inquiries using proper sentence structure, grammar and language rules.

HDG Benefits include:

401(k) Retirement Savings
Paid Time Off and Volunteer Time Off (VTO)
Medical Coverage
Health Savings Account (HSA)
Flexible Spending Accounts (FSA)
Dental Coverage
Vision Coverage
Life Insurance Plans
Flexible Work Schedules
Same Day Pay
Opportunities to Work Remotely
Maternity and Paternity Leave
Professional Development
Tuition Reimbursement
Dream It, Do It Program
Paid Disability Leave
Long-Term Disability (LTD)
Pet Insurance
Pet Adoption Assistance
Many More Supplemental Benefits

HDG Vaccine Mandate Policy Communications – Corporate Headquarters, SNF, IL/AL Managed Communities As a provider of quality senior housing and services, we are proud to align with healthcare’s best practices and our peers serving individuals throughout skilled nursing communities and IL/AL communities. By requiring* our team members be vaccinated against COVID-19, we are not only helping to end today’s pandemic, but we’re protecting those most vulnerable to devastating outcomes of this virus— older adults, the immunocompromised, and unvaccinated children.

Declinations are reviewed and considered for those exempt due to religious beliefs, medical reasons, or relevant state laws and regulations. Please contact human resources for more information.

Upload your CV/resume or any other relevant file. Max. file size: 80 MB.

About Health Dimensions Consulting Inc