Medical Administration Project Manager Job at Nottingham University Hospitals NHS Trust – Nottingham

Band 6

Main area

Medical Administration


Band 6


12 months (Fixed Term for 12 months)


Full time – 37.5 hours per week

Job ref







£32,306 – £39,027 per annum

Salary period



Today at 23:59

Job overview

An exciting opportunity has arisen for a full time 12 months fixed term Medical Administration Project Manager within the Ambulatory Care division, primarily based at Abbeyfields with some travel to other parts of the trust.

We are looking for an enthusiastic, pro-active, motivated and reliable individual to lead and manage the implementation and review processes for the digital dictation project within Ambulatory Care.

You will form part of a project team who will be responsible for the successful implementation of the Digital Dictation project.

Main duties of the job

This role will play an important part in the successful implementation of Digital dictation. A professional approach to your work is important and effective communication will be paramount in this role between colleagues, senior management, clinicians and the administration teams.

Lead in the development of Digital dictation, emphasising the implementation of evidence based knowledge into practise.

Be a visible, accessible and assertive point of contact for staff, coordinating and leading on an agreed portfolio of responsibility.

Promote a culture of lifelong learning across the workforce/departments.

To work with the Project team for Digital dictation in ensuring that the programme portfolio is adequately planned in terms of resources to deliver a successful outcome

In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to the advert

Working for our organisation

We have a management team that is supportive, innovative and proactive in ensuring we offer a high quality service. We are keen to ensure that staff are developed within their environment in order to achieve vision and deliver care that reflects the values and behaviours of the team.

The successful candidate will be working alongside the medical administration team primarily based at Abbeyfields.

Detailed job description and main responsibilities

To provide project management expertise using the PRINCE2 project management methodology to the project board/s, managers and teams throughout the organisation

To work with the Project team for Digital dictation in ensuring that the programme portfolio is adequately planned in terms of resources to deliver a successful outcome

To ensure that benefits identification and management processes are integral to the management of Digital Dictation.

To manage project phases including ensuring agreed and approved Privacy Impact Assessment are completed to enable the project be implemented on time.

To ensure that change control and configuration management is in place for projects within the programme

To ensure the adoption and use of project assurance roles within the agreed project-reporting structure

To prepare and maintain project plans and other documentation as required

To plan and manage project resources to meet all key milestones

To work alongside the project team to manage project risks, including the development of contingency plans

To liaise with the project board or it’s appointed project assurance roles to assure the overall direction and integrity of the project

To report through agreed reporting lines on project progress using stage assessments

To work within all current policies and procedures, including attending all mandatory training

Person specification

Training & Qualifications

Essential criteria

Educated to degree level or equivalent experience and training

A minimum of grade C in GCSE English and Maths

Desirable criteria

  • Awareness of current digital dictation system used within medical administration with demonstrable success.


Essential criteria

  • Experience at a management level which could include project management, change management, multidisciplinary working, human resource management, performance management
  • Experience in all aspects of project documentation and administration relating to successful management and communications of projects.
  • Experience of managing NHS projects with demonstrable success in delivery, time from simple through to complex projects
  • Evidence of having achieved challenging targets

Desirable criteria

  • Experience in Healthcare
  • Experience of using healthcare IT systems
  • Experience in digital dictation

Communication & relationship

Essential criteria

Excellent communication skills both written and oral including presentations to audiences of differing sizes

Ability to influence and motivate staff to deliver challenging targets

  • Ability to present data and write reports
  • Demonstrate a high level of customer care and the need to deliver customer focused services, including the ability to create, build and maintain relationships
  • Able to build strong durable working relationships
  • Proven record of planning, organisation and administration skills

Planning & Organisational

Essential criteria

  • Effective organisation and planning skills
  • Evidence of developing skills to manage own workload and that of own teams when required
  • Ability to work under pressure and to tight deadlines using own initiative and sound judgement.
  • Confident in leading and being an active member project team/s, demonstrating the ability to lead in their area of responsibility and cope with unpredictable behaviour

Desirable criteria

  • Experience of directing staff and evaluating their performance
  • Is able to motivate others both within ICT and throughout the Trust

Analytical & Judgement

Essential criteria

  • Excellent problem solving skills using team when appropriate
  • Innovative thinker with the ability to cut through barriers to change
  • Able to demonstrate good prioritisation skills
  • Skilled in analysing business performance information, interpreting performance data and then proposing solutions / outcomes to enable the department to reach the business targets. A comparison of a range of options e.g. designing working procedures and working processes around new technology and national directives to enable the department to meet performance targets in the most cost effective way
  • Demonstrates the ability to predict future events by analysing past trends

Physical Skills

Essential criteria

  • Well-developed IT skills to manage and report on complex performance management information systems
  • Ability to use a PC and/or laptop for long periods of time
  • Ability to work under pressure with tight deadlines and provide difficult feedback to Trust staff whilst remaining professional and respectful at all times

Desirable criteria

Knowledge of Apple (iOS) mobile devices for clinical and organisational use

Other requirements

Essential criteria

  • Ability to work flexibly across two campuses


Bring your whole self to work for us at NUH. We love diversity and we value your difference, your unique skills, knowledge and experience. Becoming one of our people may realise your potential, helping us to raise our performance in delivering world class healthcare to the diverse patient populations we serve.

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are currently under-represented at NUH.

Covid-19 vaccination: remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We continue to encourage our current and potential colleagues to get vaccinated. For helpful advice and information about the Covid-19 vaccination and how to access visit: https://nottsccg.nhs.uk/covid-19/covid-19-vaccinations/

Closing Dates: Please submit your application form as soon as possible to avoid disappointment; we reserve the right to close vacancies prior to the published closing date if we receive a sufficient number of completed application forms.

Communication: All communication related to your application will be via the email address you have provided. Please ensure you check your email account including your junk email regularly.

Easy read application: if you have a disability and find it difficult to complete our online application form, you can apply via our easy read application which you can find on the intranet https://www.nuh.nhs.uk/easy-read-job-application

Salary: The quoted salary will be on a pro rata basis for part time workers.

Disability Confidence: All applicants who have declared a disability and who meet the essential criteria for the post will be shortlisted.

At Risk of redundancy: NHS employees within the East Midlands who are ‘at risk’ of redundancy will be given a preferential interview where they meet the essential criteria of the person specification.

Skilled Workers Visa: We welcome applications from individuals who require a skilled worker visa in line with the Home Office regulations. NON-UK/NON SETTLED candidates may not be appointed, if a suitably qualified and skilled UK/SETTLED candidate is successful at interview stage as it is unlikely that the Trust is able to satisfy the Home Office Visa requirements

ID and Right to work checks: NUH authenticate all ID and right to work documentation such as passports, visa’s and driving license through a system called Trust ID. NUH will scan your ID and right to work documentation in to the Trust ID system at your face to face ID appointment. The system will run a check against the key security features within your documentation. The system will provide us with an outcome of your check which will be stored securely on your personal file along with all other pre-employment check documentation.

Transfer of information: If I have previous NHS service – I consent to the transfer of my Electronic Staff Record (ESR) data between this and other NHS Trusts. I also consent to the Occupational Health Department confidentially accessing my occupational health records from my current or previous employer in order to check the status of my vaccinations, immunisations s and screening tests as relevant to the post. I understand this is an automated process and the information will only be used for these purposes prior to me taking up the position at NUH.

Disclosure and Barring Service: Your post maybe subject to a DBS check which incur a cost dependent on the level of check required (£41.90 for enhanced and £21.90 for standard). I agree to reimburse Nottingham University Hospitals NHS Trust the cost of a Disclosure and Barring Service (DBS) check if it is required (by deduction from first month’s pay). Should I decide to withdraw from my job offer, I agree to reimburse Nottingham University Hospitals NHS Trust the cost of the DBS check undertaken by cheque or other agreed method.

About the Company

Company: Nottingham University Hospitals NHS Trust –

Company Location:  Nottingham

Estimated Salary:

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