Scheduling Coordinator- Clinical Ther Westerville CTH Job at Nationwide Children’s Hospital – 4.0 Westerville, OH

Scheduling Coordinator- Clinical Ther Westerville CTH

The Scheduling Coordinator is responsible for managing the entire patient scheduling activities of the clinic. This involves coordinating the preregistration, registration, and patient reminder activity in conjunction with scheduling and cancelling/rescheduling of appointments, and is also committed to excellent customer service.

Schedule: (Full Time, Benefits Eligible) Monday – Friday 7:00am- 4:00pm

Westerville CTH/UC

433 N Cleveland Ave

Westerville, Ohio 43082

Why Nationwide Children’s Hospital?:
The moment you walk through our doors, you can feel it. When you meet one of our patient families, you believe it. And when you talk with anyone who works here, you want to be part of it, too. Welcome to Nationwide Children’s Hospital, where Passion Meets Purpose.

Here, Everyone Matters. We’re 13,000 strong. And it takes every single one of us to improve the lives of the kids we care for, and the kids from around the world we’ll never even meet. Kids who are living healthier, fuller lives because of the knowledge we share. We know it takes a Collaborative Culture to deliver on our promise to provide the very best, innovative care and to foster new discoveries, made possible by the most groundbreaking research. Anywhere.

Ask anyone with a Nationwide Children’s badge what they do for a living. They’ll tell you it’s More Than a Job. It’s a calling. It’s a chance to use and grow your talent to make an impact that truly matters. Because here, we exist simply to help children everywhere.

Nationwide Children’s Hospital. A Place to Be Proud


Creates templates for schedules keeping in mind call schedules, monthly service schedule and vacation schedules as directed by clinical therapies leadership.

Understands different activity types and resources, i.e. procedure, new outpatient appointment, treatment, follow-up, group etc.

Responds to patient and therapist needs in a timely and accurate way and clarifies deadlines when necessary.

Schedules patients as directed by therapist/treatment recommendations, Clinical Lead, and/or Supervisor.

Notifies appropriate staff of conflicts with schedule

Reschedules patients when clinic is cancelled, or per therapist/family request.

Prints appointment schedule in advance for parent/guardian.

Maintain reports gathering unfilled/open appointment slots

Demonstrates skills in using computerized electronic patient management systems, such as Epic and Microsoft Office applications such as Outlook, Word, and Excel to support/complete patient management tasks related to scheduling, check-in and registration.


Contacts or coordinates calls to all patients a week in advance to collect registration information

At the time of contact for pre-registration confirms that the patient will keep the scheduled time


Greets patients/families in a customer service friendly way

Collect/assess/enter current demographic, social security number, insurance, guarantor, emergency contacts.

Collect/assure/enter financial class of patient based upon insurance/medical

Collect/assure/enter Primary care, attending and referring physicians address and phone numbers

Add/assign Hospital Account Requisition (HAR) to be used for entire visit/billing

Oversee registration and waiting room area. Assure clean/safe/organized

Maintain adherence to HIPPA guidelines regarding patient confidentiality

Downtime Registration

Patient Reminders

Responsible for patient reminders, as appropriate, a week in advance of appointment in conjunction with pre-registration calls.

High School graduate or equivalent. Knowledgeable in PC Operation

Preferred Experience:
Two years previous medical secretary experience.

Must be able to manage daily deadlines.

Excellent customer service skills to interact with the public internal and external.

Ability to problem solve within scope of role.

Minimum Physical Requirement:
Sitting Constantly (67-100%)

Talking on telephone Constantly (67-100%)

Typing on keyboard Constantly (67-100%)

Standing/walking/reaching/bending Occasionally (0-33%)


About the Company

Company: Nationwide Children’s Hospital – 4.0

Company Location:  Westerville, OH

Estimated Salary:

About Nationwide Children's Hospital - 4.0